Create a day like no other
When you work with Snowberry, your expectations can be high. We leave no stone unturned when it comes to planning, logistics, and client + guest experience. We work closely with our clients, get to know them, and guide them towards making strong choices for a memorable and smooth day. Please view our planning packages below.
Curated
This full-service package is designed to meet all your planning needs. It’s the choice of couples who are just beginning their wedding planning journey and who would benefit from thoughtful guidance and support. After we spend time familiarizing ourselves with you and your vision for the day, we help to refine and personalize your vision, connect you with the best available vendors, and design a wedding experience that you and your guests will remember for years to come. Since every couple has a different vison for their wedding and needs different levels of support, the price for this package begins at $6,800 and may increase depending on the hours we invest to make your day everything you want it to be.
included in this package:
Unlimited email communication throughout the entire planning process (ask us all your questions and receive prompt + thorough answers, suggestions, and insights)
Unlimited meetings
Vendor sourcing + management
Review of all vendor proposals + contracts
Venue walkthrough to discuss site layout for best flow + layout map for vendors
Style guidance + cohesive theme development
Personalized signage
Guest experience design and management
Custom comprehensive wedding day timeline (ESSENTIAL for a smooth wedding day)
Month-of meeting at venue
Rehearsal direction the day before
Management of people + things on wedding day with a Lead Planner on site for up to 14 hours
Assistant Planner on site for up to 8 hours
Assistance with decor setup and strike on wedding day (hiring additional Snowberry team members may be suggested depending on scope of work)
investment: starting at $6,800
Organized + On Track
If you’ve already booked all (or most) of your vendors and are well underway with planning but are encountering some unknowns, have questions, or need help with logistics, this package is for you. Snowberry will come in a few months before the wedding day to make sure your details are in order and to handle final logistics to ensure a stress-free celebration. We will ask questions about your vision for the day and help you shape a joyful wedding day experience. The price for this package begins at $4,200 and may increase depending on the hours we invest to make your day everything you want it to be. If your guest count is large or your project multi-faceted, hiring an Assistant Planner may be recommended.
included in this package:
Email check-ins beginning 6 months before the wedding
Review of all vendor contracts
Venue walkthrough to discuss site layout for best flow + layout map for vendors
Style suggestions
Guest experience design and management
Custom comprehensive wedding day timeline (ESSENTIAL for a smooth wedding day)
Touch base with your booked vendors
Rehearsal direction the day before
Management of people + things on wedding day with a Lead Planner on site for up to 10 hours
Assistance with decor setup and/or strike on wedding day (hiring additional Snowberry team members may be suggested depending on scope of work)
investment: starting at $4,200
Planning a weekend event?
We are happy to help shape your Friday evening and/or Sunday morning gatherings. Prices vary depending on the level of service, so let us know what you have in mind!
Are You Micro Wedding Minded?
There’s just something special about a small, intimate wedding with your closest friends and family.
Micro weddings are personal, magical, and elevated. Planning a micro wedding may seem simple, but in reality, micro weddings have many of the same requirements as large weddings (albeit on a smaller scale): venue, rentals, music, drinks, food, florals + decor, staff, etc. Many couples choose micro weddings to keep stress levels low. Eliminate stress entirely by allowing Snowberry Micro Weddings to create your dream wedding. We will present you with exactly what you need to make your day memorable and flawless.
Note: Snowberry micro wedding packages are designed for 24 max people.
investment: varies
Add-on Services
any of the following may be added to your planning package:
Additional Planner Hours On-site on the Wedding Day
The Curated Package includes a Lead Planner on-site for up to 14 hours on your wedding day and an Assistant Planner on-site for up to 10 hours. The Organized + On Track Package includes a Lead Planner on-site for up to 10 hours on your wedding day. Feeling like you want a little extra support? Your Lead Planner can stay additional hours at a rate of $150/hr; an Assistant Planner can be added or stay additional hours at a rate of $100/hr.
Chair and Table Setup + Relocation
Hire Snowberry to set up your chairs and/or tables (unfold, lift, carry, transport, arrange, and straighten) before the event, to move chairs and/or tables from Point A to Point B during the event (for example, moving chairs from a ceremony location to a reception location or turning a dining space into a dance floor), or to break down and stack chairs and/or tables after the event.
Tablescape Setup Staff
Depending on the scope of your project, we may recommend additional Snowberry team members to help with decor setup to ensure the job gets done perfetly and on time.
Bussing/Dishwashing
If your bartender or caterer doesn’t offer bussing or dishwashing services, hire Snowberry to get the job done. Our team will collect all glassware, plates, and utensils and either scrape/rinse/stack them or scrape/wash/stack them in accordance with your rental company’s requirements.
Trash + Recycling Removal
Hire Snowberry to haul off the trash you’ve bagged and the recycling you’ve sorted after your wedding (note: not available in all regions).
Event Cleanup
Cleanup is often overlooked, but it’s a HUGE job and is definitely not something you or your family members want to be stuck with on your wedding night (or even the morning after). Hire Snowberry’s crew to come in mid-reception (typically at the tail-end of dinner) to continually remove trash and recyclables from tabletops and sweep away broken glass, confetti, etc. Examples of trash and recyclables include: dirty napkins, plastic cups, beer cans, paper food boats, used coasters, shrimp tails + mussel shells, place cards, and paper menus. Trust us when we say that cleanup is a HUGE job!
A peek at the process
The Beginning
After you fill out a contact form, expect a reply within two business days. If Snowberry is available on your date, we will email you a few questions that will help us understand your circumstances, needs, and budget. If we aren’t available, you’ll of course receive a courtesy email. Feel free to ask us questions at this stage if you need clarification on our approach or offerings. We love clarity and transparency!
So much is done online these days, and many of our clients book us after a few introductory email exchanges. If you would prefer to meet in-person before signing a contract, we’re happy to plan a meeting at a local coffee shop! Or, if you live out of town, we can have a phone call.
When you feel ready to book, we will send a contract for one our planning packages. A deposit to hold your date will be due two weeks after the contract is signed. Any additional services can be discussed and added at a later date.
Next, we will send a comprehensive intake questionnaire. Your answers to the questionnaire will give us a clear picture of your wedding goals and will show us exactly how far along you are in the planning process. Answer the questions as best you can. It’s totally ok to leave some blank if you’re unsure!
The Middle
You’ve signed your planning contract, paid your deposit, and submitted your questionnaire. Now it’s time to get planning!
Communication is an essential part of planning. As you work with Snowberry, you’ll find that we’re HUGE fans of emailing; in fact, 99% of our correspondence with clients is via email. Why? Because having our conversations in writing is the best way for all of us to keep track of questions and answers, thoughts and ideas, and all the important details (of which there will be a lot). With all the specifics flying around, having written records is the best way to keep track of things and keep things organized. If you are uncomfortable with emailing (or unable to send emails), we might not be the best fit.
Throughout the process we will exchange ideas and questions, discuss theme, aesthetics, and the wedding day experience; and ensure you’re on the right trajectory. We will establish strong relationships with your vendors and outline expectations on their deliverables. Always feel free to reach out with any questions or concerns.
About 4 months prior to the wedding day we will create a custom comprehensive wedding day timeline to give the day — and your vendors — structure. This is the most valuable tool!
The End
Your timeline will be finalized. Your vendors will know when to arrive and what to do. Last-minute details will be wrapped up. Permits, insurance, and contracts will be secured. Payments will be made. We will meet at your venue for a ceremony run-through. Get sleep! Drink water! Your wedding day will be well-orchestrated and beautiful.
On the wedding day, Snowberry will be on-site anywhere from 10 - 14 hours. Our primary duties will be assisting with decor setup/strike, keeping everything on schedule, making sure YOU’RE doing ok, coordinating day-of logistics with vendors, and ensuring the needs of your guests are met. If you feel like you need Snowberry on site for more hours that what is included in your package, we can add it to your final bill.
FAQ
Q: How soon in advance should we book your services? A: Our calendar fills up quickly. The sooner the better!
Q: The package prices say “starting at…”. How will you determine if our planning services will cost more than the starting price? A: Our “starting at” prices are based upon the average number of hours typically spent planning either the Curated or Organized + On Track package. If your project is quite large or time-consuming, we may end up needing to work additional hours. Hours are tracked, and any hours worked beyond the number figured into our “starting at” price are tallied and added to your final bill. We will, of course, notify you as we approach the hour limit of your package to discuss next steps.
Q: You’re based in Port Townsend. Do you serve other areas besides the Olympic Peninsula? A: Yes! Our team serves the following counties: Clallam, Jefferson, Kitsap, Mason, Island, San Juan, Whatcom, Skagit, Snohomish, King, and Pierce.
Q: You’re from a small town but you have big city prices. How do you justify that? A: We may be from a small town, but our services are top-notch! We work extremely hard for our clients, from the moment you sign our contract until your head hits the pillow on your wedding night. We are proud of the level of service we offer and do everything in our abilities to make sure you’re happy! You aren’t just paying for cookie-cutter run-of-the-mill planning; you’re paying for active, attentive, engaged logistical and emotional support.
Q: Do you handle trash and recycling? A: Trash and recycling are often handled by the Caterer or Venue. Check your contracts to make sure this service is included. If it turns out that you are required to manage your trash/recycling after your event but would prefer to pass this job off to my team, we can add this to your final bill. Note that this service isn’t offered for all locations — please inquire.
Q: Do you offer day-of coordination? A: So glad you asked! No. Click HERE for the long answer.
Have more questions? Get in touch!
Photo credit for first + second images: Cassie Johnson Photography